Overview
The Kanban Board is your visual command center for LinkedIn content creation. Think of it as a project management system specifically designed for your content workflow, helping you track every post from initial idea to publication.
Instead of juggling spreadsheets or losing track of drafts, you'll see exactly where each piece of content stands at a glance.
What You'll Learn
How to access and navigate the Kanban Board
How to create and organize drafts
How to move content through your workflow stages
How to collaborate with team members
How to schedule posts directly from the board
Why Use the Kanban Board?
The Kanban Board helps you:
Stay organized - See all your content in one visual workspace
Never lose a draft - Every post has a clear status and location
Collaborate smoothly - Assign tasks, add feedback, and track approvals
Publish on time - Move seamlessly from draft to scheduled to published
Manage teams - Perfect for agencies, ghostwriters, and content teams
💡 Perfect for: Content creators managing multiple posts, teams collaborating on LinkedIn content, agencies handling client approvals, and anyone who wants to stay organized.
Understanding the Kanban Workflow
Your Kanban Board has six columns representing different stages of content creation:
Drafts - New ideas and posts in progress
In Review - Content waiting for feedback or approval
Changes Needed - Posts that need revisions based on feedback
Approved - Content ready to be scheduled
Scheduled - Posts scheduled for future publication
Published - Content that's already live on LinkedIn
Posts move left to right as they progress through your workflow.
Step 1: Access the Kanban Board
Navigate to Drafts & Scheduling in the left sidebar
Click on Kanban option
Your Kanban Board will open, showing all columns and any existing content
You'll see your full content pipeline laid out visually.
Step 2: Add a Draft
There are two ways to add content to your Kanban Board:
Option A: Create a Single Draft
Click the Add Draft button
Enter your post content, title, or initial ideas
Click Save to add it to the "Drafts" column
Your draft is now saved and ready for editing whenever you're ready.
Option B: Bulk Upload Multiple Drafts
Need to add several posts at once? Use the bulk upload feature:
Click the Bulk Upload option
Import multiple drafts in one go
All drafts will appear in the "Drafts" column
💡 Pro Tip: Bulk upload is perfect for content batching. Write multiple posts at once, upload them all, then work through your approval process efficiently.
Step 3: Move Posts Through Your Workflow
This is where the magic happens, simply drag and drop posts between columns as they progress.
How to Move a Post
Click and hold on any post card
Drag it to the appropriate column
Drop it in place
Example workflow:
Draft → In Review
You've finished writing and want feedback
Drag the post to "In Review" to signal it's ready for review
In Review → Changes Needed
Reviewer requests revisions
Move to "Changes Needed" so you know what to work on
Changes Needed → In Review
You've made the updates
Move back to "In Review" for another look
In Review → Approved
Content is finalized and approved
Move to "Approved" when it's ready to schedule
Approved → Scheduled
Post is scheduled for publication
Move to "Scheduled" and set your publish date/time
Scheduled → Published
After the post goes live on LinkedIn
Automatically moves to "Published"
Step 4: Collaborate with Your Team
The Kanban Board makes team collaboration simple and transparent.
Assign Posts to Team Members
Click on any post card in the "In Review" column
Select Assign from the options
Choose a team member, client, or content manager
They'll be notified that the post needs their attention
Great for:
Getting client approval before publishing
Having a content manager review posts
Assigning specific posts to different team members
Add Comments and Feedback
Click on a post card
Add comments or feedback in the comment section
Team members can see all comments and discussions
Update the post's status by moving it to the appropriate column
💡 Pro Tip: Use comments to provide specific feedback like "Need a stronger hook" or "Approved! Great work!" This creates a clear audit trail.
Step 5: Schedule Posts from the Board
Once a post reaches the "Approved" column, you can schedule it directly:
Drag the approved post to the Scheduled column, it will automatically be assigned a publish time based on your content calendar
Click on the post if you'd like to change the scheduled time
Pick a custom date and time and confirm your changes
The post will now appear in Scheduled with its updated publish date visible
⚠️ Important: Posts can only be scheduled from the "Approved" column. This ensures only finalized content gets published.
Step 6: Track Progress and Status
Your Kanban Board gives you real-time visibility into your entire content pipeline.
At a glance, you can see:
How many drafts need to be written
Which posts are waiting for review
What content needs revisions
How many posts are scheduled
Your publishing history
Benefits:
Never miss a publication deadline
Identify bottlenecks in your workflow
Balance workload across team members
Keep clients informed on content status
Plan ahead with visibility into your pipeline