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Content Library Guide (For Admins)

Updated over 2 months ago

Overview

The Content Library is a centralized space where admins can create, manage, and distribute organization-level content across multiple workspaces.

It allows you to create content once and share it with your entire team, ensuring consistency while giving each workspace the flexibility to customize and publish independently.

What You Can Do Using the Content Library

As an admin, you can:

  • Create organization-level drafts

  • Distribute content to multiple workspaces at once

  • Preview posts before sharing

  • Edit and update org drafts anytime

  • Manage and track all shared drafts centrally

  • Save time using reusable content templates

  • Improve coordination across multiple brands or teams


Now let's go deeper to understand how each one works.

1. Create Organization-Level Drafts

Org Drafts allow you to create content centrally for your entire organization.

How it works:

Step 1: Click Content Library from the left sidebar under "Content".

Step 2: Make sure you are inside the Org Drafts tab.

Step 3: Click + Create Org Draft in the top right corner.

Step 4: The "Create Org Draft" editor will open.

Step 5: Write or paste your content in the main editor.

Step 6: Click Save Draft once completed.

Your draft is now saved at the organization level.


2. Distribute Content to Multiple Workspaces at Once

You can send one draft to several workspaces simultaneously.

How it works:

Step 1: Go to the Org Drafts tab.

Step 2: Find the draft you want to distribute.

Step 3: Click the Send button (paper plane icon).

Step 4: Select the workspace(s) that should receive the draft.

Step 5: Confirm your selection.

Each selected workspace receives its own independent copy of the draft.


3. Preview Posts Before Sharing

You can see how your content will appear before distributing it.

How it works:

Step 1: While creating or editing an Org Draft, check the Post Preview panel on the right.

Step 2: Review how the post will appear on LinkedIn.

Step 3: Check formatting, spacing, and structure.

Step 4: Make adjustments before saving.

This reduces formatting errors and improves quality.


4. Edit and Update Org Drafts Anytime

You can modify drafts even after saving them.

How it works:

Step 1: Go to Content Library β†’ Org Drafts.

Step 2: Click the three-dot menu (β‹―) on a draft card.

Step 3: Select Edit.

Step 4: Update the content in the editor.

Step 5: Click Save Draft to apply changes.

This keeps your templates updated and relevant.


5. Manage and Track All Shared Drafts Centrally

All organization-level drafts are stored in one place.

How it works:

Step 1: Open Content Library.

Step 2: View all drafts displayed as cards.

Step 3: Each card shows:

  • Date created

  • Content preview

  • Creator name

  • Send button

This makes it easy to locate and manage content.


6. Save Time Using Reusable Content Templates

You don't need to recreate recurring content manually.

How it works:

Step 1: Create commonly used formats (announcements, campaigns, updates) as Org Drafts.

Step 2: Save them in the Content Library.

Step 3: Reuse and distribute whenever needed.

This significantly reduces repetitive work.


7. Improve Coordination Across Multiple Brands or Teams

Admins can control messaging while enabling workspace-level execution.

How it works:

Step 1: Create centralized messaging in the Content Library.

Step 2: Send drafts to selected workspaces.

Step 3: Workspaces adapt content as required.

Step 4: Monitor overall alignment across teams.

This creates clarity, structure, and better collaboration.

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